If you are a conference organizer and have the responsibility of collecting all the papers, reviewing them, and seeing to it that they get published in one format or another, you understand the work involved. With the focus on electronic dispensing, it seems clear that you will produce or hire someone to produce your proceedings on CD, DVD, USB or web server. What you’re not expecting is that you should also nevertheless produce an inexpensive on-need print edition. “Wait a second”, you’re saying. “Isn’t print more difficult and expensive to spread”, and “Aren’t we happy to have left that behind us?” Here are five good reasons to consider making a print edition obtainable to your members, affiliates and the research community at large.
1. Some nevertheless Have a Need for Print: For at any rate reason, in a very large world, there are researchers and libraries that nevertheless have a preference for print, or already a need for print. It’s true that most researchers are quite pleased with electronic access, and for good reason — articles are in color, titles are indexed and topics and keywords are searchable. There are, however, libraries, research institutes, corporations, and individuals in academia that nevertheless request print. Sometimes because they like the feel of a book, and other times because they’re not comfortable enough that “electronic-only” will satisfy all of their needs. In the case of large libraries, there are multiple and different audiences to serve, and not everyone is satisfied in the same way.
2. Provide Access to All Segments of the Research Community: Most engineers and scientific authors, in addition as the specialized societies and associations that they are affiliated with, consider the spread of their research as a strategic priority. While electronic format has certain clear advantages with regard to easy dispensing, why deny a part of the research community, just because you chose one format over another. Hidden assistance: Engineering libraries and research institutes, which often prefer print over CD,DVD or USB, are filled with possible new members and possible attendees of future conferences?
3. Only Produce What’s Needed: On-need printing, by definition, eliminates expensive print runs, overstocked inventory, and wasted trees. On the flip side, it also eliminates “out of print” books. An on-need print version is simply obtainable for those who need it, when they need it – not more, and not less!
4. On-need form Lowers Complexity and Cost: By definition, print-on-need (POD) is less complicated and less expensive. A simple search for “conference proceedings printers” should provide many choices of printers who are experienced at printing proceedings. Since the need for print is shrinking, you will need to look for a printer who will partner with you (agree to do the work in exchange for revenue proportion of any sales), and has the following capabilities.
- Pre-press work (create table of contents, author index)
- Order and Merge articles and paginate
- Create the title page and cover
There are already printers who will manager order processing, packing and shipping to your members or affiliates…talk about lowering cost and complexity.
5. Re-deploy Your Resources to More Strategic Priorities: For most associations, printing and distributing a few additional copies of proceedings is not high on the priority list. Find a good partner and utilize your precious resources on more strategic responsibilities.
Start looking for a print-on-need partner today who can produce the book, promote it, course of action orders for it, and pack and ship. You’ll get another dispensing channel that contributes your society and conference(s). You’ll gain a small revenue stream that is 100% profit contribution and the whole concept supports the concept of disseminating the research, which most specialized organizations include as a part of their mission statement. Everyone wins, here: the customer who nevertheless prefers print; the printer who is most likely looking for new ways to stay in the game; and you, the conference organizer who would love the many positive results, but needs the time to solve about a hundred other priorities.